Smart Meet

Smart Meet Privacy Policy

Last updated: October 3, 2026

Smart Meet is a browser extension that helps you follow online meetings. It transcribes the meeting, flags questions and points to clarify, and answers questions about the conversation. It runs on your own API keys, and there is no Smart Meet server.

What the extension handles

• Meeting audio. This is captured only while you are actively capturing a meeting. It comes from the meeting tab and, if you allow it, your microphone. The audio is split into short chunks and sent to the speech-to-text provider you selected. Audio is never written to disk.
• Live captions. In caption mode, the extension reads the caption text the meeting website shows on screen.
• Transcripts, flagged items, summaries and chat history. These are stored locally in your browser (IndexedDB) on this device.
• Settings and API keys. These are stored locally in the extension’s storage (chrome.storage.local). They are never synced to your Google account and never sent anywhere except to the provider each key belongs to.
• Profile text. Your name and role are optional. They are included in prompts so the AI can recognise questions aimed at you.

Where data is sent

Data leaves your browser only to reach the AI providers you configure. Requests go directly from your browser, authenticated with your API key:

Purpose	Destination (depending on your choice)
Speech-to-text	OpenAI, Groq, Deepgram, or a server URL you enter
Insights, answers, summaries	OpenAI, Anthropic, Google Gemini, OpenRouter, Groq, Ollama (local), or a server URL you enter

Each provider handles that data under its own terms and privacy policy. Review them before you use the extension, especially for confidential meetings.

The developer of Smart Meet does not receive, collect, sell or share any of your data. The extension contains no analytics, tracking or advertising code.

Retention and deletion

• Meetings stay on your device until you delete them. You can also set automatic deletion after 7, 30, 90 or 365 days.
• You can delete one meeting from History, or everything at once under Settings → Privacy & data → Delete all meetings.
• Uninstalling the extension removes all of its stored data.

Permissions and why they are needed

Permission	Why
tabCapture, offscreen	Record the meeting tab’s audio for transcription, only after you press Start
activeTab, scripting	Access the meeting tab you start capturing on, and read its captions
sidePanel	Show the Smart Meet panel next to your meeting
storage, unlimitedStorage	Save settings and long meeting transcripts locally
alarms	Run your automatic-deletion schedule
Host access to meeting sites	Read live captions on Google Meet, Zoom and Microsoft Teams web clients
Host access to AI provider APIs	Send transcription and AI requests directly to the provider you chose
Optional host access	Granted only if you enter a custom or local AI endpoint

Consent

Recording or transcribing a conversation can require consent from everyone in it. You are responsible for telling participants and for following the laws and policies that apply to you. Smart Meet asks you to confirm this before your first capture.

Children

Smart Meet is not directed at children under 13 and does not knowingly process their data.

Changes

If this policy changes, the updated version will ship with the extension and the date above will change.

Contact

Questions about privacy: open an issue at https://github.com/Ammarkarimi/smart-meet/issues, or email the publisher at the address listed on the Chrome Web Store or Edge Add-ons page.